Publiée 12 juin 2026
Vendor Performance Invoice Administration Clerk
Airswift
Nanterre, Île-de-France 92000, France
CDI
Airswift is currently looking for Vendor Performance Invoice Administration Clerk to work with our client based in Paris, France
Duration:
12 months Renewable contract
Location: Paris Office
Hours of Operation: Monday - Friday
Start date: July 2026
About Airswift
Airswift is a global workforce solutions provider, supporting leading companies in the energy, engineering, and infrastructure sectors.
Airswift is recruiting for our EPC Client a Vendor Performance Invoice Administration Clerk to support a major energy sector project in Paris. This role focuses on invoice administration, data verification, and coordination across finance and vendor management functions within a technical engineering environment.
About the Role
The specification defines the requirements for subcontracting services related to the Vendor Performance Invoice Administration Clerk role, to be performed by the SUBCONTRACTOR for the NFS Project.
Scope of the sub-contracting services
We are seeking a resource of Vendor Performance Invoice Administrative Clerk to work within our team. The resource will be responsible for supporting the IRM team and Financial Team in reviewing and processing invoices migrating from the Jeevan system into People Connect, ensuring accuracy and alignment with internal procedures.
This activity is needed to ensure continuity and correctness of historical data migration and to avoid payment delays to Inspection Agencies and Operating Centers.
The resource will carry out administrative and coordination activities for Invoices Management, will collaborate closely VPM Team, IRM Team, Finance/AP of all OCs and Inspection Agencies (for document retrieval or clarifications) to ensure continuous improvement and adherence to project timelines and quality benchmarks.
This mission will take place in Paris Office. Main tasks will be:
Review invoices migrated from Jeevan into People Connect and verify completeness and correctness of data (vendor, PO number, line items, hours, rates, supporting documents).
The resource's mission manager will be Project VP Manager/IRM Team/VPM HOD.
REQUESTED QUALIFICATIONS
The services to be performed by The SUBCONTRACTOR require the following skills and experience:
PROCEDURES - METHODOLOGY
Project Specification and Procedures, the State of Art, as well as the Quality Procedures applicable to the relevant project, shall be implemented in particular for:
- Performing the Scope of Work requested
QUALITY OF THE ISSUED DOCUMENTS
Documents issued by the SUBCONTRACTOR shall have the required quality according to above defined tasks, in particular:
- Technical quality
- Content quality (in relation with information contained in documentation)
- All documents will be written in the contract language
Duration:
12 months Renewable contract
Location: Paris Office
Hours of Operation: Monday - Friday
Start date: July 2026
About Airswift
Airswift is a global workforce solutions provider, supporting leading companies in the energy, engineering, and infrastructure sectors.
Airswift is recruiting for our EPC Client a Vendor Performance Invoice Administration Clerk to support a major energy sector project in Paris. This role focuses on invoice administration, data verification, and coordination across finance and vendor management functions within a technical engineering environment.
About the Role
The specification defines the requirements for subcontracting services related to the Vendor Performance Invoice Administration Clerk role, to be performed by the SUBCONTRACTOR for the NFS Project.
Scope of the sub-contracting services
We are seeking a resource of Vendor Performance Invoice Administrative Clerk to work within our team. The resource will be responsible for supporting the IRM team and Financial Team in reviewing and processing invoices migrating from the Jeevan system into People Connect, ensuring accuracy and alignment with internal procedures.
This activity is needed to ensure continuity and correctness of historical data migration and to avoid payment delays to Inspection Agencies and Operating Centers.
The resource will carry out administrative and coordination activities for Invoices Management, will collaborate closely VPM Team, IRM Team, Finance/AP of all OCs and Inspection Agencies (for document retrieval or clarifications) to ensure continuous improvement and adherence to project timelines and quality benchmarks.
This mission will take place in Paris Office. Main tasks will be:
Review invoices migrated from Jeevan into People Connect and verify completeness and correctness of data (vendor, PO number, line items, hours, rates, supporting documents).
- Cross-check invoices against corresponding PO/ ICPSA/LSA and approved manhours (if applicable)
- Identify inconsistencies (e.g., missing attachments, mismatched PO, incorrect rates, duplicate entries) and follow up for clarification.
- Coordination with Internal and External Stakeholders: Communicate with VPM Coordinators and IRM Coordinators to confirm assignment details and rates.
- Contact Inspection Agencies or Operating Centers (when needed) to request missing documents or clarifications.
- Liaise with Finance/Accounts Payable to ensure invoices are processed promptly.
- He/she shall be Proficient in Microsoft Office suite and Power BI, communication, organization skills, ability to analyze, consolidate and report reliable key information relevant to the activities assigned.
The resource's mission manager will be Project VP Manager/IRM Team/VPM HOD.
REQUESTED QUALIFICATIONS
The services to be performed by The SUBCONTRACTOR require the following skills and experience:
- Relevant (Mechanical/Electrical/Instrumentation/Engineering...) bachelor's degree as a minimum or Business/Management schools
- Minimum 5 years of experience in Inspection, Quality, Engineering , Manufacturing, Supplier Development, Supplier Quality and/or Project Management.
- Have demonstrated leadership and project management skills in his specialty
- English Level B2 or above
- Experience in administrative Coordination
- Good knowledge of Invoice workflow
- Ability to work with corporate tools (People Connect, MS Office Suite, previous utilization of Jeevan)
- Strong collaboration skills and the ability to work independently.
- Rigorous, detailed-oriented and Ability to meet deadlines and handle multiple priorities effectively.
- Problem solving skills related to functional areas and understanding impact on overall business • Good presentation and communication skills at all organizational levels
PROCEDURES - METHODOLOGY
Project Specification and Procedures, the State of Art, as well as the Quality Procedures applicable to the relevant project, shall be implemented in particular for:
- Performing the Scope of Work requested
QUALITY OF THE ISSUED DOCUMENTS
Documents issued by the SUBCONTRACTOR shall have the required quality according to above defined tasks, in particular:
- Technical quality
- Content quality (in relation with information contained in documentation)
- All documents will be written in the contract language
