HR Advisor

HR Advisor

Department: HR

Employment Type: Full Time

Location: Paris

Reporting To: Aurelia Goncalves

Description

As HR Advisor, you will provide HR support across the EMEA region with a primary focus on France. You will take end-to-end ownership of the French payroll cycle while also acting as a direct HR resource for EMEA countries.

This role requires someone who is equally comfortable managing a precise monthly payroll cycle and navigating employment law queries across multiple jurisdictions. You will work with a degree of autonomy, manage competing priorities, and act as a reliable operational partner to the wider HR team.

Key Responsibilities

Payroll - France

• Manage monthly payroll variables with our external payroll provider: starters, leavers, absences, salary changes, and variable pay
• Act as primary point of contact with the payroll provider throughout the monthly cycle through to payment validation
• Review and validate payroll outputs; escalate complex cases to the HR Director or external counsel as appropriate
• Ensure compliance with French social legislation and applicable collective bargaining agreements (CBAs)
• Act as escalation point for employee payroll queries in France, resolving issues efficiently and professionally

HR Operations - France

• Respond to day-to-day HR queries from employees and managers on contractual matters, absence, and HR policy

EMEA HR Operations

• Handle employee lifecycle requests directly for EMEA countries as required: contract amendments, onboarding and offboarding administration, probation tracking, and employment documentation, with a special focus on France where there is a requirement for local expertise/language.
• Respond to basicemployment queries from EMEA employees and managers, escalating complex cases to the relevant HR lead or external counsel.
• Prepare HR administrative documents in French or English: employment certifictes, amendment letters, reference letters
• Contribute to cross-country HR projects and programme workstreams as directed by the HR Director EMEA
• Maintain EMEA HR trackers and reporting as required
• Support Works Council (CSE) administration including attendance at meetings for minute-taking purposes and support in the election process

Employment law research & compliance

• Research and respond to first-line employment law queries across EMEA on an ad hoc basis: statutory leave entitlements, part-time request rules, notice periods, contractual rights
• Navigate and apply collective bargaining agreements (CBAs): track coefficient changes, flag mandatory pay increases, and ensure company practices remain compliant
• Draft and maintain local HR policies and work regulations; create new policy documents from scratch where required
• Escalate complex legal cases to the HR Director or external counsel; prepare background research and documentation to support escalations, in both, French and English, if required.

HRIS & HR data

• Maintain accurate and up-to-date employee data in HiBob: new starters, leavers, contract changes, org structure updates, and data quality checks
• Contribute to HR reporting across key metrics: headcount, starters, leavers, turnover, absence
• Support data quality initiatives to ensure reporting is reliable and consistent
• Support in HR audits as per required.

Office & facilities support (Paris)

• Coordinate local office events and employee activities in the Paris office
• Manage facility maintenance services and liaise with relevant suppliers to ensure the office is well maintained
• Manage meal voucher (tickets restaurant) orders and distribution for France-based employees
• Manage employee access badges: issuance, updates and deactivation upon offboarding

Skills, Knowledge and Expertise

• Proven experience in a generalist HR role at Advisor level ideally within a multi-country or matrix organization
• Solid experience managing payroll variables with an external provider in France - including validation and sign-off responsibility
• Good working knowledge of French employment law and payroll mechanics (charges sociales, DSN, congés payés, etc.)
• Ability to research and apply employment law across multiple countries at an operational level: statutory rules, CBA provisions, mandatory obligations.
• Confident drafting HR policies and work regulations in French and English
• Experience in HR administration across the full employee lifecycle
• Strong attention to detail and ability to work to tight monthly deadlines
• Fluent in French; working proficiency in English (EMEA team operates in English)
• Comfortable working autonomously in a complex, multi-entity, international environment

Equal Opportunities

adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.