Freelance Office Manager & HR Administration Specialist M/F/Mx

Trustpair stops vendor fraud before it happens. We're the automated vendor validation platform protecting 500+ enterprise companies worldwide. Since 2017, finance and procurement teams have used Trustpair to eliminate vendor fraud while reclaiming 90% of the time they once spent on manual checks.

As vendor fraud grows more sophisticated, we stay ahead by combining deep expertise in financial crime with cutting-edge technology. Our core product focuses on secure, reliable vendor account validation to wipe out fraud and boost efficiency.

Internally, teams across Trustpair use AI tools in their day-to-day work to automate repetitive tasks and unlock strategic insights that help us build and operate better. From day one, you'll be encouraged and trained to integrate these tools into your workflow in a practical, hands-on way.

With offices in New York, Paris, London, and Milan, we're a diverse team united by a bias for action. We ship fast, learn from experiments, and tackle problems that matter: protecting billions in payments for companies worldwide. If you want to see your work make an immediate impact in financial security, Trustpair is built for you.

Learn more about how we use AI in our everyday work

About the role

Trustpair is looking for an experienced, hands-on Freelance Office Manager & HR Administration Specialist to support our People team on an interim basis.

Reporting to Aziza, our People Development & Operations Manager, you will take immediate ownership of the day-to-day management of our Paris office while providing additional HR administrative support.

We are looking for an autonomous, immediately operational profile who can step into the role with minimal onboarding, identify what needs to be done and ensure a consistently high standard of service for employees and visitors.

The scope is approximately:

• 80% Office Management and Workplace Experience
• 20% HR Administration support (no payroll responsibilities)

Engagement details:

• Freelance assignment ( €250-€400/day)
• Part-time: approximately 2.5 to 3 days per week
• Flexible working pattern: this could be three full days per week or shorter hours spread across the working week, provided the overall availability is equivalent
• Primarily onsite at our Paris office
• Ideally available to start between late August and early September 2026
• Duration to be confirmed

What you'll do:

Office Management and Workplace Experience

You will take ownership of the smooth day-to-day operation of our Paris office, ensuring it remains functional, welcoming and well organized.

Your responsibilities will include:

• Managing the daily operations of the Paris office and maintaining a clean, functional and welcoming working environment
• Acting as the main point of contact for office-related requests, providers and building management
• Identifying and resolving day-to-day facilities issues independently
• Coordinating repairs, maintenance work and external service providers
• Managing office inventories and purchasing, including supplies, equipment, snacks and beverages
• Monitoring consumption, anticipating requirements and preventing shortages
• Benchmarking, selecting and coordinating providers while maintaining appropriate cost and service standards
• Welcoming candidates, partners, providers and other external visitors
• Coordinating the preparation of workspaces and equipment for new joiners
• Supporting internal events and employee-experience initiatives, such as team gatherings, monthly apéros and other activities
• Maintaining clear office-management documentation, processes, inventories and provider information
• Identifying practical improvements to make the office more efficient and enjoyable

HR Administration Support

Working alongside the People team, you will provide reliable and accurate support across recurring HR administrative activities.

Your responsibilities will include:

• Supporting the preparation of HR documents using existing processes and templates
• Coordinating administrative steps connected to employee onboarding and offboarding
• Maintaining HR files, trackers and internal documentation
• Following up on missing information or documents with employees and managers
• Responding to routine employee requests and redirecting more complex questions to the appropriate People team member
• Supporting other ad hoc People Operations projects when required

Payroll preparation and processing are not included in this assignment.

What's in it for you

• At Trustpair, we see AI as a tool to save time, sharpen focus, and boost impact - whether you're already hands-on with AI or eager to learn, you'll join a team that values and encourages AI-driven ways of working
• A flexible part-time freelance arrangement
• Immediate ownership of a broad and highly visible scope
• The opportunity to work with an international People team in a growing scale-up
• A collaborative environment where practical ideas and process improvements are encouraged
• Exposure to both workplace operations and international HR administration

Why join Trustpair? A list of our perks here !

Must-Haves

• At least 3 years of relevant professional experience across office management, workplace operations, HR administration or People Operations
• Demonstrated hands-on experience managing an office independently
• Previous experience supporting HR administrative processes
• Ability to become operational quickly and work with limited supervision
• Excellent organisational skills, with the ability to manage several priorities simultaneously
• A proactive and resourceful approach to solving practical problems
• Strong attention to detail, particularly when handling HR information and administrative documentation
• Strong service mindset and excellent interpersonal skills
• Ability to handle confidential employee information with discretion
• Professional fluency in both French and English, written and spoken
• Proficiency with Google Workspace or Microsoft Office and confidence learning tools such as Slack and Notion
• Based in Paris or the surrounding area and available to work regularly from our Paris office
• Able to work under a freelance arrangement in France

Recruitment Process

• First call with Morgan, Talent Acquisition Specialist (30 mins)
• Experience Interview with Aziza, People Ops Manager (1 hr)
• Final Interview with Céline, Chief People Officer (30 mins)

Equal Opportunity Statement
Trustpair's policy is to provide equal employment opportunity in all of our employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category.
Applicants for all positions in Trustpair must be legally authorized to work in the country which they are applying for or be a citizen from Schengen / EU zone. The verification of employment eligibility will be required as a condition of hire.

Department People Locations Paris | Headquarters